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The Human Resources Director is responsible for overseeing HR management and department operations to adhere to organizational policies and procedures. Their duties include communicating between company Executives and management, managing the HR department budget, and coordinating with management to ensure compliance with HR laws and regulations.
This position is housed at the main office but may report to all locations as needed to meet the needs of the position.
Duties and Responsibilities:
This position will perform the following:
Benefits and Leave Administration:
• Assist with the employee benefits program through the BOCC, including medical, dental, vision and life insurance, ensuring that all employees are given the opportunity to enroll as appropriate and all deadlines are met.
• Communicate with BOCC each plan year to determine renewal costs and benefits to be offered the following year.
• Monitors employee anniversary dates for benefits and review purposes.
• Manages and maintains the employee retirement fund.
Performance Management:
• Handles the performance management cycle.
• Collaborates with supervisors on employee performance management issues and conducts performance improvement meetings as needed.
Legal & Regulatory Compliance:
• Monitors and ensures HAWC’s compliance with federal, state, and local employment laws and regulations, including posting of required posters; recommends best practices; reviews and modifies policies and practices to maintain compliance.
• Reviews and approves all employment actions to ensure consistency, proper documentation, and due process.
• Updates job descriptions and employee handbook annually and/or as major changes require.
• Maintains and manages employee files and records in accordance with the law.
• Consults with legal counsel as appropriate, or as directed by the Executive Director, on employee matters.
Policies and Procedures:
• Answers policy questions posed by staff and management; share policies as needed.
• Reviews and makes recommendations annually to executive management for improvement of the organization's policies, procedures, and practices on human resource matters.
Training & Development:
• Recommends, evaluates, and participates in staff development for the organization.
• Facilitates professional development, training, and certification activities for staff meetings.
• Coordinates and assists in planning ongoing training.
• Monitor required staff certifications and training.
Training & Development:
• Recommends, evaluates, and participates in staff development for the organization.
• Facilitates professional development, training, and certification activities for staff meetings.
• Coordinates and assists in planning ongoing training.
• Monitor required staff certifications and training.
Offboarding:
• Handles discipline and termination of employees in accordance with company policy.
• Processes internal and external paperwork for terminating employees.
• Coordinates or conducts exit interviews to determine reasons behind separations; analyzes reasons and trends.
Other Duties:
• Collaborates with senior leadership to understand organization goals and strategy related to staffing, recruiting, retention and other HR practices; consults with external parties as needed to fulfill strategic goals.
• Manages the employee life cycle, including recruitment, onboarding, benefits, performance management, recognition, training, development, leave and separation.
• Assists in the implementation of organization-wide initiatives.
• Serves as resource for all staff with human resource questions and issues.
• Manages Worker’s Compensation claims; communicates with carrier.
• Completes outside requests for employment verifications, unemployment claims and requests for Bureau of Labor Statistics.
• Assumes any other duties and responsibilities as assigned.
Authorities
• Purchasing authority up to $2,500.
Minimum Qualifications:
Education
Bachelor’s degree from an accredited college or university.
Five years or more experience working in Human Resources.
Knowledge, Skills, and Abilities
• Written and oral communication skills.
• Comprehension and application of rules and policies.
• Ability to work independently and dependably.
• Ability to use Microsoft Office Products (Excel, Word, Outlook)
Physical Work Demands
May require lifting to 50lbs. Work is typically performed in a normal office environment; some duties may require lifting and carrying boxes of materials/supplies, climbing stairs, walking, and consistent use of a computer.
Pay: ---
Benefits:
- Dental Insurance
- Health Insurance
- Life Insurance
- Vision Insurance
- Paid time off
- Retirement plan
Full Job Description - Download Full Job Description
Major Functions and Purpose:
The Assistant Property Manager is responsible for assisting the Director of Property Management in all aspects of the property management and maintenance department. The Assistant Property Manager must be able to step into the Property Manager role in their absence. Their duties include communicating with tenants on a multitude of issues, collaborating with members of the property management and maintenance departments as well as various departments throughout the agency.
This position is housed at the main office but may report to all locations as needed to meet the needs of the position.
Reports to: Maintenance & Safety Manager
Supervision: ---
Duties and Responsibilities:
This position will perform the following:
Leasing and Marketing
• Assists in monitoring unit availability.
• Supports in communicating vacancy status to Executive Director, finance department, maintenance department and Housing Choice Voucher staff through the “Vacancy Tracking” report on a weekly basis.
• Utilizes waiting lists to identify prospective tenants.
• Interviews prospective tenants with the Safety Manager to confirm eligibility and suitability prior to officially offering the unit with the support.
o Requests background check and landlord reference from Verification Clerk.
o Confirms income and asset information as required for specific program.
• Shows properties to prospective tenants.
• Maintains notes in database for each applicant interaction.
• Communicates changes to waiting list coordinator as identified through applicant interactions.
• Assists in advertising properties for which waiting lists are insufficient to fill vacancies.
• Fields calls from prospective tenants unfamiliar with our process and/or properties and provides information to assist them in determining if they should apply for our services.
• Performs move-in inspections.
Administrative
• Notifies maintenance of upcoming move-in to ensure unit readiness.
• Reviews move-in paperwork with new tenant and obtains necessary signatures.
• Reviews lease expiration dates monthly and initiates recertification process with the Verification Clerk, ensuring all re-certifications are completed prior to expiration date for program.
• Prepares and executes leases for new and existing tenants.
• Maintains required files for tenants and programs.
• Provides move-out instructions to tenants not renewing and provides the maintenance department with necessary information to schedule move-out inspections and turnover of units for re-leasing.
• Processes tenants move-outs in system and provides necessary documents to finance department for the timely return of security deposits.
• Ensures that yearly unit inspections are completed by the maintenance department and documented in system.
• Ensures compliance with tax-credit reporting, Department of Housing and Community Development audits, HOME Investments Partnership Program reporting, Rural Development compliance, Housing Choice Voucher program and agency policy an procedures to ensure compliance.
• Successfully complete Fair Housing training annually.
Financial
• Calculates rent for each unit according to the appropriate state and/or federal program on an annual basis.
• Collects security deposit and first month rent at time of lease signing and promptly provides to finance department for posting.
• Coordinates with finance department for default proceedings related to rent, damages, security deposits, and leases.
• Coordinates with Director of Property Management to assist in preparing the annual budget.
• Reviews and approves invoices pertinent to property management.
• Shares responsibility for the capital improvement budget with all departments with the supervision of the Director of Property Management and Maintenance.
Tenant/Resident Relations
• Provides orientation to new tenants to the property and their units during lease signings.
• Enforces and updates lease and tenant handbook guidelines, issuing violation letters as necessary.
• Provides input for quarterly newsletter to inform tenants of upcoming events or updates.
• Investigates and resolves tenant complaints and concerns in a timely manner with the support of the Director of Property Management and Maintenance.
Minimum Qualifications:
Education
Bachelor’s degree from an accredited college or university or comparable work experience.
Five years of prior property management experience.
TCS or COS certification desired.
Yardi experience desired.
Knowledge, Skills, and Abilities
• Written and oral communication skills.
• Comprehension and application of rules and policies.
• Ability to work independently and dependably.
• Ability to use Microsoft Office Products (Excel, Word, Outlook)
Physical/Work Demands
May require lifting to 50lbs. Work is typically performed in a normal office environment; some duties may require lifting and carrying boxes of materials/supplies, climbing stairs, walking, and consistent use of a computer.
Work location: On location